ANNEX 2 - Conditions Consistent with the Operating Schedule
1. Due Diligence folder in use at the premises.
2. Due Diligence folder will contain the following:
Quarterly inspection forms
Explanations of the four licensing objectives
DPS contact details
Written authorisations for sales for alcohol
Challenge 25 policy
Drugs policy
Paginated incident register
Refusals register
Individual staff training records
Staff training materials
3. All staff to receive training on the use of this folder and laws relating to underage sales upon induction and every 6 months thereafter.
4. Zero tolerance to drunks adopted at the premises. Staff trained on how to deal with persons who are disorderly.
5. Incident book, with sequentially numbered pages, retained at the premises and made available for inspection by responsible authorities. Incident book to record the following:
Any incident of violence or disorder on or immediately outside the premises
Any incident involving controlled drugs (supply/possession/influence) on the premises
Any other crime or criminal activity on the premises
Any refusal to serve alcohol - this register to detail the time, day and date of refusal, item refused, description of customer, initials of staff member making the entry and details of the ID offered
Any call for police assistance to the premises
Any ejection from the premises
Any first aid/other care given to a customer
6. Full tamperproof, digital CCTV system in operation and maintained at the premises.
7. CCTV provides clear head and shoulders view to an evidential quality on every entry/exit route and within any other vulnerable areas.
8. CCTV runs continuously 24 hours a day, 7 days a week, with images recorded and maintained for a period of 28 days. Images to be produced to police or Licensing authority upon request.
9. Recorded footage provided in an immediately viewable format and will include any software etc which is required to view the footage. Any discs, portable drives or other storage media onto which footage is transferred will be provided by the premises and sufficient stock of such storage media will always be kept on the premises.
10. A member of staff trained to operate the CCTV system and supply footage will always be present at the premises at times when licensable activities are taking place.
11. The Designated Premises Supervisor (DPS) will ensure the CCTV system is checks at least once every week by a suitable trained member of staff. This check will include the operation of the cameras, the recording facilities, the facilities for providing footage and the accuracy of the time and date. A written record of these checks kept, including signature of the person carrying out the check. This written record will be kept on the premises at all times and made available to an authorised officer on request.
12. Signage informing customers that CCTV is in operation, including information on the Data Protection Act & Human Rights Act, placed in prominent positions within the premises.
13. Challenge 25 policy in place.
14. Challenge 25 posters clearly and prominently displayed within the premises.
15. Any person who appears to be under the age of 25 will be required to produce photo ID. The only acceptable forms of ID are passport, photo-card driving licence, military ID or PASS approved cards.
16. Training on Challenge 25 will be provided to staff upon induction and refresher training every 6 months thereafter.
17. A refusals register in operation and maintained at the premises. The register will record all refusals to sell alcohol for any reason. The details to be recorded are:
Time, day & date of refusal
Item refused
Description of customer
Initials of staff member making the entry
Details of the ID offered
18. Proxy notice displayed in a prominent position within the premises.
19. No single cans of beer/lager or cider sold from the premises.