Annex 2 - Conditions consistent with the Operating Schedule
Prevention of Crime and Disorder
CCTV
A tamper-proof digital colour CCTV system must be installed and maintained to a satisfactory standard at the premises.
The system must run and record continuously for 24 hours a day, 7 days per week and recorded footage must be stored for a minimum of 28 days.
The system must provide a clear head and shoulders view to an evidential quality on every entry/exit route and within any other vulnerable areas.
Recorded footage must be provided to a representative of any responsible authority on request. Such footage must be provided in an immediately viewable format and must include any software etc. which is required to view the footage. Any discs, portable drives or other storage media onto which footage is transferred must be provided by the premises and sufficient stock of such storage media must be kept on the premises at all times.
A member of staff who is trained to operate the system and supply footage must be present at the premises at all times when licensable activities are taking place.
The Designated Premises Supervisor must ensure that the CCTV system is checked at least once every week by a suitably trained member of staff. This check must include the operation of the cameras, the recording facilities, the facilities for providing footage and the accuracy of the time & date. A written record of these checks must be kept, including a signature of the person carrying out the check. This written record must be kept on the premises at all times and made available to a representative of any responsible authority on request.
In the event of technical failure of the CCTV equipment the premises licence holder or DPS must report the failure to the Police Licensing Officer immediately.
Suitable signage informing customers that a CCTV system is in operation must be placed in prominent positions within the premises, including information on the Data Protection Act and the Human Rights act.
Door Staff
2. Whenever door staff are utilised: All door supervisors to wear hi-visibility / reflective jackets and display their SIA badge in an arm band. This arm band will be worn on the sleeve of their coat/jacket, so that it is visible to members of the public, police officers and licensing officers.
3. Door supervisors will be linked to each other via radio to enable them to radio for assistance should they need to. Door supervisors will use the Oldham Nite-net radio link.
4. A written record of the door supervisors working on any evening must be kept. The minimum amount of information that must be recorded is ‘date’, ‘full name’, ‘time shift started’, ‘time shift finished’, ‘SIA badge number’, ‘signature’. Upon request this record must be given to Greater Manchester Police and/or and authorised officer of the Council.
5. Door staff will maintain an orderly queuing system outside the venue and be familiar with the premises dispersal policy.
6. The Premises Licence Holder and DPS will risk assess the need for SIA door staff to be present at the premises at other times and when specific functions are being held. A written record of this will be held at the premises detailing the time and date of the function and the reason as to why door staff were either needed or not.
Saddleworth Band Contest
1. If the premises are open at any time during the Saddleworth Band Contest the Premises Licence Holder and DPS will risk assess the need for SIA door staff to be present at the premises during the Saddleworth Band Contest? A written record of this will be held at the premises detailing the time and date of the function and the reason as to why door staff were either needed or not.
2. The risk assessment will consider the need for having door staff on duty whilst the premises are open for business during the Saddleworth Band Contest from opening until 2100 hours. After 2100 hours door staff will be on duty until close.
Risk assessments
Any door staff risk assessment (as above) must be based on the four licensing objectives and NOT cost implications.
Drugs, Weapons & Search Policy
The premises will operate with a zero tolerance approach to drugs and weapons. If suspicious we will search and seize any drugs or weapons for safe handover as agreed with GMP.
A notice will be displayed at the entrance advising customers of our search policy & dress code.
Designate Premises Supervisor (DPS)
1. The DPS to give the police 7 days’ notice of any absence from the premises of more than 7 days. i.e. holidays and nominate who will be the responsible person in charge whilst away.
2. DPS or Premises Licence holder will be a member of the Pubwatch scheme and attend meetings on a regular basis.
Staff Training
1. The Premises Licence Holder or Designated Premises Supervisor will ensure all staff employed at the venue are aware of the law and their responsibilities under the licensing act. All staff must receive training within 3 months of employment. Refresher training must be given every 12 months.
2. The venue will maintain a written record of this training, detailing what date completed, when refresher is due/date refresher completed. What type of training provided. All staff receiving this training will sign this document to say the above has been provided and completed. This record will be made available to the Police/Council on request.
Excluded Individuals
Excluded individuals will be denied entry into the premises (excluded individuals include those subject to court orders which prohibit the movement of convicted persons, such as Criminal Behaviour Orders (CBO), Pubwatch exclusions and those excluded by the licence holder)
Protection of children from harm
Challenge 25 scheme
A documented Challenge 25 scheme will be operated at the premises. The Challenge 25 scheme shall be actively promoted and advertised at the premises and will ensure that any person purchasing alcohol, who appears to be under 25 years of age, shall be asked to provide acceptable identification to prove that they are 18 years of age or over. Failure to supply such identification will result in no sale or supply of alcohol to that person.
The Proof of Age Standards Scheme (PASS) will be actively promoted at the premises by the display of Challenge 25 posters bearing the PASS logo.
A PASS card must be accepted as proof of age if a purchaser possesses one. Where a purchaser does not possess a PASS accredited proof of age card, only the following alternative forms of alternative identification will be acceptable:-
(a) Photo driving licence
(b) Passport or
(c) Her Majesty’s Forces Warrant Card
No under 18’s permitted on the premises unless accompanied by a parent or guardian.
No under 18’s will remain on the premises after 2100 hours.
Adult Entertainment
No entertainment or activity of an adult or sexual nature will take place within the premises.
Public Safety
All staff will be trained in respect of the fire risk assessment and health and safety risk assessments. Training records will be kept for inspection. A record will be kept of the weekly inspections of the automatic fire prevention and warning system that covers all floors of building.
All exit routes and doors on such routes will be checked prior to opening the venue. They will be free from defect, obstruction, fire/trip hazards and will not be slippery. A record of the inspections will be kept and will record any defects found and remedial action taken.
The licensee shall ensure that no customers will take glasses or open bottles or any other containers from the premises.
Prevention of Public Nuisance
The premises shall have a written dispersal policy that outlines the procedure for management, door supervisors and staff. The policy shall contain procedures on:
(a) Supervising outside areas to ensure that it is managed in a way that avoids rowdy, unpleasant behaviour and to keep customers quiet as to not disturb neighbours in the vicinity.
(b) Display numbers for taxi firms inside.
(c) Move people away from the premises who are standing around talking to others.
(d) Procedure on refusing entry or banning those who repeatedly cause a nuisance by noise and rowdy behaviour.
(e) Provide a queuing system in the foyer for those waiting on taxis rather than sending them outside to wait.
Noise levels
1. Noise sources both live and amplified will be closely monitored such that they will not be generally audible outside. Noise sensitive property and records will be kept. All windows will be closed when any music is performed / played.
2. There will be no external disposal of waste, which includes bottles, recycling and litter between the hours of 22:00 and 09:00 (10pm to 9am) in order to prevent noise nuisance to nearby residents.
3. The Licence holder shall erect and maintain clear and prominent notices displayed at all exits requesting the public to respect the needs of local residents and to leave the premises and the area quietly.
Outside areas
1. The outside smoking area at the rear of the premises must be closed to members of the public no later than 2300 hours, in order to prevent noise nuisance to nearby residents.
2. Door staff must monitor the area at the front of the premises where smoking takes place, in order to prevent noise nuisance caused by patrons, to nearby residents.