ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
General
1. Staff Training
Any staff employed at the premises will receive training by the Designated Premises Supervisor on first appointment and at least every three months thereafter. Training will include input on preventing underage sales, sales of alcohol to people who are drunk, application of the drugs policy and any other relevant matters. A written record will be kept of all training carried out. This record must be kept on the premises and made available for inspection by any responsible authority.
2. List of Authorised Persons
The Designated Premises Supervisor must maintain a written record of all members of staff who are authorised to sell alcohol. This record must include a photograph of the relevant members of staff to be kept on the premises at all times and be made available to a representative of any responsible authority on request.
Crime & Disorder
1. CCTV
A tamper-proof digital colour CCTV system must be installed and maintained at the premises to the satisfaction of Greater Manchester Police.
The system must run and record continuously for 24 hours a day, 7 days per week and recorded footage must be stored for a minimum of 28 days.
The system must provide a clear head and shoulders view to an evidential quality on every entry/exit route and within any other vulnerable areas as identified by Greater Manchester Police.
Recorded footage must be provided to a representative of any responsible authority on request. Such footage must be provided in an immediately viewable format and must include any software etc. which is required to view the footage. Any discs, portable drives or other storage media onto which footage is transferred must be provided by the premises and sufficient stock of such storage media must be kept on the premises at all times.
A member of staff who is trained to operate the system and supply footage must be present at the premises at all times when licensable activities are taking place.
The Designated Premises Supervisor must ensure that the CCTV system is checked at least once every week by a suitably trained member of staff. This check must include the operation of the cameras, the recording facilities, the facilities for providing footage and the accuracy of the time & date. A written record of these checks must be kept, including a signature of the person carrying out the check. This written record must be kept on the premises at all times and made available to a representative of any responsible authority on request.
Suitable signage informing customers that a CCTV system is in operation must be placed in prominent positions within the premises, including information on the Data Protection Act and the Human Rights act.
2. Incident Book
An incident book (with the pages numbered sequentially) must be kept on the premises and be made available for inspection by responsible authorities. The incident book must be used to record the following:
(i) Any incident of violence or disorder on or immediately outside the premises
(ii) Any incident involving controlled drugs (supply/possession/influence) on the premises
(iii) Any other crime or criminal activity on the premises
(iv) Any refusal to serve alcohol to persons who are drunk (On sale and off sale premises only)
(v) Any refusal to serve alcohol to under 18’s or anyone who appears to be under 18
(vi) Any call for police assistance to the premises
(vii) Any ejection from the premises
(viii) Any first aid/other care given to a customer
3. Drug Policy
The management of the premises must introduce a strict “zero tolerance” policy in respect of the use and/or supply of illegal drugs on the premises. The policy to include checks of the toilet areas every half-hour whilst the premises are open and suitable signage to be placed in prominent areas within the premises.
4. Excluded individuals
Excluded individuals will be denied entry into the premises (excluded individuals include those subject to court orders, Pubwatch exclusions and those excluded by the licence holder or Designated Premises Supervisor)
Public Safety
1. Glass Collection
In order to minimise the risk of persons becoming injured by broken glass, the designated premises supervisor must ensure that empty glasses, bottles and other containers are collected and disposed of regularly and at least every half-hour whilst the premise is open.
Prevention of Public Nuisance
1. Doors & Windows
To prevent noise nuisance, all windows and doors at the premise must be kept closed at any time when regulated entertainment, live music (amplified or unamplified), recorded music or any other type of entertainment (amplified or unamplified) is being performed at the premise, except to allow people to enter or exit.
2. Entertainment to be Inaudible
Noise generated by regulated entertainment, live music (amplified or unamplified), recorded music or any other type of entertainment (amplified or unamplified) must be inaudible at the nearest noise sensitive location.
3. Perimeter Inspections
The Designated Premises Supervisor must ensure that perimeter inspections are undertaken every hour when regulated entertainment, live music (amplified or unamplified), recorded music or any other type of entertainment (amplified or unamplified) is taking place. These inspections must be recorded in a book which must be made available for inspection to Local Authority Officers and Greater Manchester Police on request.
4. Notices to Customers
Notices requesting customers to leave quietly must be displayed in a prominent position next to each entrance/exit. The Designated Premises Supervisor must ensure that customers are encouraged to keep noise to a minimum when leaving the premise.
Protection of Children from Harm
1. Refusals Book
A refusals book must be kept at the premises and must be used to record all refusals to sell alcohol for any reason. Where other age restricted products are sold at the premise, any refusals to sell such items to underage persons or persons who appear underage must be recorded. The details to be recorded must be as follows:
(i) Time, day & date of refusal
(ii) Item refused
(iii) Name & address of customer (if given)
(iv) Description of customer
(v) Details of i.d. offered (if shown)
The refusals book must be made available for inspection by responsible authorities on request.
The premises will operate a “Challenge 25” proof of age policy and signage to this effect is to be prominently displayed within the premises. Persons who appear to be under the age of 25 must produce for thorough scrutiny by staff, proof of identity/age before being sold/supplied alcohol. Only a passport or photo-card driving licence or a proof of age card bearing the official ‘PASS’ accreditation hologram should to be accepted as proof of age.
To keep written records of all training provided in respect to the law relating to underage sales of alcohol. Staff to sign and date records to confirm that the training has been received and understood. The records must be made available to the police/authorised officers of the Licensing Authority on request.
2. Proxy Notices
The premise must display, in a prominent position, a notice or notices explaining that it is an offence for adults to purchase alcohol and then supply it to persons under 18.
Special Events
Woodhouses Cricket Club has the facility to put on special events during the year. These events will involve the use of outside areas of the clubhouse and the cricket pitch.
1. Event Management Plan
An Event Management Plan must be produced and forwarded to the Licensing Office for circulation to the responsible authorities a minimum of 28 days before the date of the activity. The event management plan must include appropriate risk assessments to be agreed to by all responsible authorities before the event can go ahead.
The applicant must submit an event notification form to the council at least 4 weeks before the event if they are to attract more tahn 200 people to the event.
2. Number of events permitted
The number of events will be limited to 4 in total. This includes the bonfire night event which will be held on the nearest Saturday to the 5th November and the event held on the Sunday directly before the August bank holiday. Leaving the date of the 2 remaining events to be decided upon by Woodhouses Cricket Club. A minumum period of fur weeks to elapse between such outdoor events before another event is staged outdoors.
3. Event duration
Each event will be for one day only.
4. Permitted numbers
The maximum number of people attending an event including, staff, security and stewards will be 2000.
5. Notice period
Woodhouses Cricket Club will notify the police and local authority that any such event is being held at least 28 clear days before such an event. Not including the day that the notice is given or the day of the event.
6. Notice to local residents
Local residents will be notified by letter at least 28 clear days before such an event. Not including the day that the notice is given or the day of the event. The letter will include details of the event and details of a point of contact for the cricket club who will be on duty on the day of the event including a telephone number.
7. Music cut off time
Any external music, live or recorded will cease no later than 2200 hours.
8. Event set up
No work / set up / take down the installation in preparation for any event, can be started before 0900 hours or after 2300 hours.
9. Security
Each event as a minimum will employ 8 SIA registered door staff and 12 stewards. All door staff and stewards will wear hi-visibility vests/jackets so that they can be easily identifiable to the public and emergency services if required.
10. Door Staff Log
A Door Supervisor Log shall be correctly maintained at the premises. This will include the following details:
(i) The door staff names, dates of birth and home addresses;
(ii) Full details, name, address and contact number of employment agency used
And for each individual period of trading:
(iii) The name of the individual member of door staff
(iv) His/Her Security Industry Authority licence number
(v) The time and date He/She starts and finishes duty
(vi) The time of any breaks taken whilst on duty
(vii) Each entry shall be signed by the door supervisor and DPS or nominated person
11. Stewards log
A Stewards Log shall be correctly maintained at the premises. This will include the following details:
(i) The steward’s names, dates of birth and home addresses;
(ii) The time and date He/She starts and finishes duty
(iii) (vi) The time of any breaks taken whilst on duty
(iv) (vii) Each entry shall be signed by the door supervisor and DPS or nominated person
12. Event search policy
Woodhouses cricket club must implement and document a search policy for each event. Those suspected of carrying offensive weapons/drugs will be excluded from the premises.
13. Litter Control
The Designated Premises Supervisor must ensure that a member of staff collects all litter from within the curtilage of the premises after each event. A written log must be kept of the areas checked and made available to responsible authorities for inspection on request.
14. First aid
There must be a minimum of 2 suitably trained and qualified first aid staff on duty at all times during an event. They must wear a hi-visibility vest/jacket and be clearly identifiable to the public or emergency services if required.
15. External Use of Polycarbonate Glassware
All glassware used in the outside area of the premises must be of Polycarbonate type. Any drinks served in bottles must be in plastic bottles only. All drinks from glass bottles to be decanted into polycarbonate containers.
16. Personal Licence Holder
A Personal Licence Holder must be present at the premises at all times whilst a special event is taking place.